Document Controller

A document controller is responsible for keeping track of legal documents (and related materials) within a company or a specific operation in that company. For instance, a document controller in the construction field might manage and file documents such as receipts, contracts from clients, employee contracts, and blueprints. They also ensure actions required by documents are completed; for example, if a document controller is in charge of shipping and order reports, they also might ensure that all shipments come in and go out per reports' requirements. Document controller usually are supervised by general managers or supervisors with equivalent experience.

While high school diplomas may be accepted for document controller positions, a bachelor's degree in business or a related field is generally preferred. Extensive previous experience in a business or professional setting is a must. In addition, the position requires the ability to multitask effectively and a good understanding of basic computer programs such as the Microsoft Office suite.

As a Document Controller with 0-3 years of experience in Singapore, your main responsibilities include:

• Ensuring accurate filing, storage, and retrieval of documents using electronic systems and maintaining document control procedures.
• Collaborating with project teams to review and update documents, ensuring they are up-to-date, properly formatted, and adhere to company standards.
• Tracking and monitoring document revisions, distribution, and approval processes to ensure compliance with regulatory requirements and project timelines.
• Assisting in document control audits, maintaining accurate logs, and providing timely reports to management on document status and progress.

For a Document Controller job role, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

The role of a Document Controller is crucial in ensuring efficient management and organization of documents. For individuals with 0-3 years of experience in Singapore, there are several alternative roles worth considering. Here are following options:

• Administrative Assistant: A role that involves providing general administrative support, managing correspondence, and maintaining filing systems.
• Data Entry Clerk: A position focused on accurately entering and updating data in databases or systems, ensuring data integrity and accessibility.
• Records Management Officer: A role that involves overseeing the lifecycle of records, including creation, maintenance, retrieval, and disposal, ensuring compliance with relevant regulations.
• Quality Assurance Coordinator: A position focused on ensuring adherence to quality standards, conducting document reviews, and implementing quality control processes.

The job role of a Document Controller in Singapore is expected to experience steady growth in the market. Over the past 10 years, this role has witnessed increasing demand, with a positive trend projected for the future. With Singapore's growing economy and continued focus on infrastructure development, the need for efficient document management is crucial. This job role offers promising employment opportunities as companies across various industries require skilled professionals to ensure effective organization and control of documents and records. With an optimistic outlook, the Document Controller position is set to play a significant role in Singapore's evolving business landscape.