Document Controller

The Document Controller is a vital role within an organization, responsible for managing and controlling documents to ensure accuracy, availability, and security. They play a crucial part in maintaining effective and efficient document management systems. The Document Controller will be responsible for implementing and updating document control procedures, ensuring documents are properly categorized, tracked, and stored. They will be responsible for creating, revising, and distributing documents as required. Attention to detail is essential for this position, as the Document Controller will need to review documents for accuracy and completeness, ensuring that they meet required standards and regulatory guidelines. Additionally, the Document Controller will be responsible for managing document versioning, maintaining an audit trail, and ensuring access to documents is controlled and authorized. They will work closely with teams across the organization to provide guidance and support on document control processes and best practices. The ideal candidate will have excellent organizational and communication skills, as well as a strong attention to detail. They will be proficient in document management systems and have a good understanding of records management principles. The Document Controller will be accountable for driving document ownership and compliance throughout the organization and play a key role in maintaining a high standard of document control practices.

As a Document Controller with 0-3 years of experience in Australia, your main responsibilities include:

• Maintain accurate and up-to-date document control systems, ensuring proper filing, tracking, and archiving of documents. This involves organizing and managing documents in a systematic manner, ensuring easy retrieval and accessibility.
• Collaborate with project teams to ensure documents are properly reviewed, approved, and distributed. You will work closely with various stakeholders to facilitate the review and approval process, ensuring timely document distribution.
• Perform quality checks on documents to ensure compliance with company standards and industry regulations. You will be responsible for verifying the accuracy, completeness, and consistency of documents, ensuring they adhere to relevant guidelines.
• Support document control activities, including document formatting, version control, and document numbering.

For a Document Controller, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

The role of a Document Controller is crucial for ensuring effective document management and organization. For individuals with 0-3 years of experience in Australia, here are four alternative roles to consider:

• Data Entry Specialist: A position that involves accurately inputting and organizing data, maintaining databases, and ensuring data integrity.
• Administrative Assistant: A role that focuses on providing administrative support, managing documents, scheduling meetings, and coordinating office activities.
• Compliance Officer: A position responsible for ensuring adherence to internal and external regulations, conducting audits, and implementing compliance policies and procedures.
• Quality Assurance Coordinator: A role that involves reviewing and verifying documents for accuracy and completeness, maintaining quality standards, and implementing document control processes.

The job role of a Document Controller in Australia is projected to experience significant growth in the market. According to a 10-year analysis, there is an increasing demand for Document Controllers in various industries. This growth is expected to continue in the future, providing ample employment opportunities. The latest data points obtained from Google support this projection, indicating a positive outlook for the Document Controller role in Australia, with an increasing number of job opportunities anticipated in the coming years.