Document Controller

The Document Controller is a vital role within an organization, responsible for managing and controlling documents to ensure accuracy, availability, and security. They play a crucial part in maintaining effective and efficient document management systems. The Document Controller will be responsible for implementing and updating document control procedures, ensuring documents are properly categorized, tracked, and stored. They will be responsible for creating, revising, and distributing documents as required. Attention to detail is essential for this position, as the Document Controller will need to review documents for accuracy and completeness, ensuring that they meet required standards and regulatory guidelines. Additionally, the Document Controller will be responsible for managing document versioning, maintaining an audit trail, and ensuring access to documents is controlled and authorized. They will work closely with teams across the organization to provide guidance and support on document control processes and best practices. The ideal candidate will have excellent organizational and communication skills, as well as a strong attention to detail. They will be proficient in document management systems and have a good understanding of records management principles. The Document Controller will be accountable for driving document ownership and compliance throughout the organization and play a key role in maintaining a high standard of document control practices.

With 6-9 years of experience as a Document Controller in Australia, your main responsibilities include:

• Manage and organize documentation, ensuring compliance with company standards and regulatory requirements. Maintain a systematic approach to document control, ensuring all files are properly organized and adhere to relevant guidelines.
• Implement document control procedures and policies, including version control and document security. Establish and enforce protocols for document management, ensuring the integrity and confidentiality of sensitive information.
• Coordinate document reviews and approvals, liaising with stakeholders to ensure timely completion. Facilitate the review process, collaborating with relevant parties to obtain feedback and secure necessary approvals.
• Monitor document distribution and retrieval, ensuring accurate and efficient access to information.

For a Document Controller, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

The role of Document Controller is crucial in ensuring organized and efficient management of documents. For professionals with 6-9 years of experience in Australia, here are four alternative roles to consider:

• Compliance Manager: A position that involves ensuring adherence to industry regulations and internal policies, conducting audits, and implementing compliance strategies.
• Quality Assurance Manager: A role focused on maintaining and improving quality standards, implementing quality control processes, and conducting inspections to ensure compliance.
• Project Coordinator: A position involving coordinating project activities, managing project documentation, and facilitating communication between team members and stakeholders.
• Records Manager: A role that entails managing and organizing records, implementing record retention policies, and ensuring compliance with record-keeping regulations.

The job role of a Document Controller in Australia is projected to experience significant growth in the market. According to a 10-year analysis, there is an increasing demand for Document Controllers in various industries. This growth is expected to continue in the future, providing ample employment opportunities. The latest data points obtained from Google support this projection, indicating a positive outlook for the Document Controller role in Australia, with an increasing number of job opportunities anticipated in the coming years.